Bidalize Sourcing · for every RFQ against a fixed spec

Three quotes by email. One comparison, one decision, and a record you can show anyone.

Most RFQs never touch a sourcing system: a fixed spec, three to five suppliers who reply by email and will not log into a portal, and a decision someone has to justify later. A £500 order of spares and a £150,000 order of cable run the same way. Bidalize reads their replies in any format and language, compares them in your currency, checks the must-haves, recommends an award and writes down every step.

Start free — 5 requests, no card Take the 60-second challenge
No supplier portal or loginsAny format, any languageApprovers sign off from an emailPay by request, not by login
app.bidalize.com — comparison sheet
A Bidalize comparison sheet: four suppliers side by side, cheapest items in green, a typed-over figure in blue, one supplier disqualified on a must-meet requirement, totals and rank.
The comparison sheet in the app. Example request with test data. Tap the picture to see it full size.
The 60-second challenge

Three quotes came in. Who will you award?

A PDF, a photo of a printed quote and an email reply, sometimes in Arabic or Urdu, with a missing line here and a charge nobody asked for there. You get the must-haves and 60 seconds. Then watch what Bidalize does with the same three documents in its own minute.

Start my 60 secondsTry the one in Arabic and Urdu
Workshop consumablesAED and USD mixed
Classroom furniture, two schoolsChairs priced per pair
Cleaning contract, three sitesPer visit vs per m²
Air-conditioning maintenanceCheapest has no licence
Electrical fit-outArabic PDF, Urdu photo
The purchases we are built for

Many, small, urgent, and nowhere near your ERP.

The big system handles the contracts. Everything else is handled by email and a spreadsheet: the requests that are needed within about fifteen days, where the negotiation is mostly on price, the suppliers reply in about three days, and none of them will be trained on a portal. That is where the hours go, and where the audit questions come from.

Save timeReplies are read for you, in any format or language, and land on one sheet in your currency. The hour of retyping goes away.
Stay compliantThree quotes, the must-haves checked, quotes locked before award, sign-off by email. The rule your handbook or donor sets, followed every time.
Decide betterLike for like: tax added where it was excluded, packs turned into units, extra charges set aside, and negotiation notes for each supplier.
Keep the recordWho changed what and when, every AI reading and every scoring run, the frozen award sheet and the sign-offs. When someone asks "why this supplier?", it is already written down.
Who it is for

For the person who buys against a spec, alongside everything else.

Usually someone in finance or operations, with no procurement department behind them. Bidalize is not an Ariba or Coupa replacement, and it does not try to be.

No more retyping quotes

A PDF from one supplier, a photo from another, an email from a third. Different currencies, VAT in or out, sometimes Arabic or Urdu. Bidalize reads them and builds the comparison. You check it, you don't type it.

Needed by Friday

The request goes to every supplier at once, with a quote-by date. Suppliers who have not replied get one reminder the day before. Each quote is read when it arrives, so the comparison is not waiting on you.

Three quotes, on record

A policy, an auditor or a donor expects competitive quotes and a recorded decision. Bidalize keeps the request, the replies and the decision together, so the evidence is one download, not a folder hunt.

Someone signs it off

The person who approves sees the comparison and the reason for the choice. If the question comes six months later, the answer is already written down.

Doing fewer than a handful of requests a month? A spreadsheet is fine and we will tell you so. Bidalize earns its keep from about ten requests a month, or earlier when the quotes come in several languages or someone has to answer for the decision.

Written for your sector: School trusts in England · Companies in the UAE · NGO country offices

See it in action

Two short videos.

The first shows the problem Bidalize solves. The second follows one request from requisition to signed-off award, using test data.

Why Bidalize · 1 min, with sound
Product walkthrough · 2 min, with sound
Sourcing · Reads anything, any language

Suppliers don't resist quoting. They resist the portal.

Portals push the data entry onto suppliers, and small suppliers simply don't quote. With Bidalize your request goes out by email, and the supplier replies the way they always do — a PDF, a photo of a handwritten quote, a spreadsheet, or prices typed in the email. Your side does the reading.

  • Any formatPrinted, handwritten, photographed, spreadsheet, or prices typed in the email body.
  • Any languageArabic, Chinese, French, Spanish, Thai, Urdu and more — read and shown to you in English.
  • Nothing inventedEvery figure shows where it came from. What the reader isn't sure of is flagged for you, not guessed.
Harbour Supplies · Re: Request for quotation10:42
Please find our quotation attached. Prices include VAT. Delivery within 6 days of PO.
📎 Quotation_HS-0921.jpg
↓ read automatically, about a minute later
SupplierHarbour Supplies · letterhead
Items matched5 of 5 matched
Taxincluded · "Prices include VAT"
Delivery6 days · email body
Delivery chargenot stated — check
Sourcing · How it works

From requisition to award, in one place.

Six steps, and every one of them is on the record.

01

Start from the requisition

Upload the PR. The AI drafts the request — items, quantities, budget, who asked for it. The requisition stays attached.

02

Send it to suppliers

One email to each supplier. Must-have requirements are marked pass/fail, so suppliers know up front what disqualifies them.

03

Quotes are read for you

Replies land on the request by themselves. Lock the quotes at the deadline; a late quote is held, not slipped in.

04

Compare and negotiate

One sheet, like Excel, where every figure knows where it came from. Negotiation notes tell you what to ask each supplier.

05

Award — whole or split

Award one supplier, or copy the sheet to give different items to different suppliers. Sign-off goes by email.

06

Keep the record

The awarded sheet is frozen and every step is in the audit trail. Print it, download it in Excel, or export the data for your ERP.

Sourcing · Smart comparison

The spreadsheet you build today — without the retyping.

One column per supplier, one row per item, in your currency. Type over any figure; the original reading is kept. The colours tell you where to look.

Green: cheapestCompared with tax included, and never a disqualified quote.
Amber: checkA figure is missing or unclear, or items were removed and the tax may no longer fit.
Blue: typed by youChanged by hand. The reading from the quote stays on file, and the change is logged.
Red: disqualifiedFails a must-have requirement. It can't be ranked or awarded, and the reason is one click away.
  • Charges in any currencyDuties in local currency, a courier in USD — each charge in its own currency, and anything paid to others stays off the supplier's PO.
  • Tax, delivery and payment terms always on the sheetThey can be zero, but they can't be removed — so a cost can't quietly drop out of the comparison.
  • Several sheets per requestCopy a sheet to try a split award or a different set of suppliers, without losing the first one.
  • AI calculatorDescribe a sum — "18% on the two items left" — check the working, and put the answer in a cell.
Sourcing · Negotiation notes

Know what to ask each supplier before you call them.

For every supplier, Bidalize writes down where they stand: how far they are from the leader, which items they're beaten on and by how much, and which terms are weaker. Every number is a cell on the sheet, so you can quote it on the phone.

Negotiation notes: for each supplier, the gap to the leader, the items where another supplier is cheaper and by how much, and terms that lag.
Negotiation notes for the sheet above, as they appear in the app.
Sourcing · Audit trail and record

When someone asks "why this supplier?", the answer is already written down.

Every step has a name and a time on it — from the requisition to the award. Log entries can't be edited or deleted, and the steps that change the outcome need a reason.

The sheet log: who changed which figure, from what to what, and when.
The sheet's log in the app: who typed over what, with the value before.

Quotes locked before award

Nothing can arrive and change the comparison afterwards. Reopening needs a reason, and it's logged.

Every change logged

Who typed over which figure, what it was before, and when. Every automatic reading and every scoring run is logged too, with the previous scores kept.

Frozen award sheets

The sheet an award was made from can't be edited. Reversing an award needs a reason, and both stay on the record.

Sign-off by email

Approvers get a link with the sheet and the reasons it needs sign-off. No account needed.

Split awards

Different items to different suppliers, each with its own PO amount, and duties paid to others kept separate.

Printable record

Request, quotes, comparison, decision and sign-off on one document, ready to file.

Sourcing · Downloads

For the people who read it, and the systems that import it.

XLSXExcel, for people

The sheet as you see it — headings, colours, totals and rank — with the request, the exchange rates used and who downloaded it.

CSVData, for your systems

One row per supplier per item, with fixed column names, for your ERP or reporting.

rfp_number, supplier, item, quantity, unit, unit_price, line_total, supplier_total, rank, disqualified…
The Download menu on the sheet: Excel (.xlsx) and CSV (data).
The Download menu on the sheet.
Coming soon · Bidalize Supplier Check

Check a supplier's tax status before you award.

Upload your supplier list and check it against official tax registers: who is active, who is not on the register, and whose tax number belongs to a different company. Same login as Sourcing. It is not open yet; the first registers will be Pakistan's federal and Punjab registers, with more added as customers ask for them.

Tell me when it opens →
Northline TradersActive
Harbour SuppliesActive
Metro JanitorialNot on register
Eastway PackagingRegistered to another company
Pricing

Pay for requests, not for people.

A request is one purchase you send to suppliers for quotes. Every plan has every feature, as many logins as you like, as many suppliers per request as you like, and approvers who sign off by email without an account. Start with 5 requests free, no card.

Starter

£29 a month + VATUS$39 a month outside the UK
10 requests a month
  • Every Sourcing feature
  • Unlimited logins and suppliers
  • Any currency, any language
  • Email sign-off, approvers free
Start free

Team

£59 a month + VATUS$79 a month outside the UK
30 requests a month
  • Everything in Starter
  • Three times the requests
  • About one request a working day
Start free

Business

£135 a month + VATUS$179 a month outside the UK
125 requests a month
  • Everything in Team
  • For several sites or departments on one account
  • More than 125 a month? Email us
Start free

Irregular volume? Buy a block instead.

10 requests for £35 + VAT (US$45 outside the UK), valid for 12 months, used whenever you need them. Same features, no monthly fee. A block tops up a plan too, for the month that runs over. Need a bigger block? Email us.

What counts as a request

A request counts when you create it in Bidalize; drafts never count. If you cancel it before any quote arrives, it is given back. If quotes had arrived, reissuing it once is free.

Testers wanted: 30 extra requests for 45 days, free

For organisations that collect real supplier quotes and will tell us what works and what does not. Sign up free, then apply in the app under Settings, Plan & billing. Each application is approved by hand, and you get an answer within one working day. In return we ask you to run at least one real request, report problems as you find them, and join a 30-minute feedback call near the end. Testers who choose a plan within 30 days after the tester period get 20% off for the first 12 months.

Read the tester terms and apply →

UK organisations pay in pounds; everyone else pays in US dollars. Prices exclude VAT and other taxes. Monthly plans can be cancelled any time and run to the end of the month paid for. Unused monthly requests do not roll over; block requests keep for 12 months.

Not sure which plan fits? Work out the saving and the plan with the ROI calculator →

The details: Customer Agreement (one page) · What happens to your data if you stop · Terms · Privacy

Questions

Before you ask

Do my suppliers need to sign up?

No. They reply to your email with their quote, in whatever form they already use: a PDF, a photo of a printed or handwritten quote, a spreadsheet, or prices typed in the email.

What exactly is a request?

One purchase sent to suppliers for quotes, however many items it has and however many suppliers you send it to. Five items to three suppliers is one request. It counts when you create it; a draft does not count. A request cancelled before any quote arrives is given back, and one cancelled after quotes arrived can be reissued once for free.

What happens when we run out of requests?

You can finish anything already started. To start more, move up a plan, or buy a block of 10 that is valid for 12 months. Nothing stops mid-request and nothing is lost.

Why price by request and not by user?

Because the work, and our cost, is in reading and comparing quotes, not in who logs in. Charging per login would make you think twice before inviting your finance colleague or the approver, and the record is better when they are in it. A company also knows roughly how many requests it sends a month; it rarely knows how many quotes it will receive, so we never count quotes.

What if the AI reads a figure wrong?

Every figure shows where it was read from, unclear ones are flagged for you, and you can type over any of them. The original reading is kept, the change is logged, and the reading itself is in the audit trail with the model used and its confidence.

Can I compare quotes in different currencies?

Yes. Each quote stays in its own currency and is converted to yours using the rates you set, and the rate used is shown on the sheet, in the downloads and in the audit trail of the scoring run.

What does the audit trail record?

Who did what and when on each request: the requisition, sending, locking and reopening quotes, every automatic reading of a quote, every scoring run with the scores it produced, deletions with their reason, every figure typed over with its old and new value, awards, sign-offs and reversals. Entries cannot be edited or removed.

Is Bidalize a replacement for Ariba, Coupa or our ERP?

No. Those run contracts and purchase orders for the spend they cover. Bidalize is for the requests that never reach them. Today it exports a CSV with fixed column names that your ERP or reporting tool can import; a direct connection is not available yet.

What about quotes that arrive on WhatsApp?

Forward them, or save the photo or PDF and upload it to the request. They are read the same way as emailed quotes.

What happens to our data if we stop paying?

Nothing is deleted. If you cancel, the plan runs to the end of the month you paid for. If a payment fails, Paddle tries the card again for up to 30 days and everything keeps working. After that your organisation moves to the free tier: you can still open and download all of it, and finish requests already started. Choosing a plan again restores full use at once. The detail is in the Terms.

Do we sign a contract?

An administrator accepts a one-page Customer Agreement when creating the account. If your company needs a copy signed by both parties, we can provide one.

Run your next request on Bidalize.

Your suppliers will not notice a thing. You will have the comparison, the recommendation and the record the same day. The first 5 requests are free.

Start freeTake the 60-second challengeEmail us